Below is a list of Quick Reference Guides with detailed instructions for more complex enhancements. Click any link to open a PDF document.
- All Users
- Placing Agencies (Placing Coordinator, Course Leader, Instructor, Student Administrator)
- Receiving Agencies (Receiving Coordinator, Destination Coordinator, Staff Administrator, Supervisors)
- Student Access
- Content Managers
| ALL USERS | ||
| Welcome to HSPnet | Includes helpful Tips & Reminders |
Dec 31, 2009 |
| Quick Start Guide for New Users | Instructions for all new users to access online HSPnet training prior to receiving user ID. | June 23, 2008 |
| Privacy & Security | An overview summary of the privacy and security of personal information in HSPnet | June 10, 2008 |
| Staff & Student File Uploads (Placing and Receiving Coordinators Only) | Files containing Student and Staff lists can now be uploaded via the encrypted HSPnet network, for review and processing by HSPnet Support. | Oct 31, 2009 |
| Use of Organizational Logos | Organizations are encouraged to increase the recognizability of their documents generated from HSPnet, by submitting their logo for use in Student consent forms, placement request forms (sent in PDF format to sites not using HSPnet), and customized correspondence such as letters and forms. | Dec. 5, 2009 |
| Individual Shift Schedule | Provides a daily schedule of all Individual placement on a unit, allowing shift-by-shift scheduling of Day/Evening shifts, weekends, and other efforts to resolve scheduling overlaps. | Apr. 22, 2007 |
| Activity Report Wizard | Allows users to generate customized reports of placement activities within their allowed view of HSPnet data. User-defined reports can then be saved for re-use or run as needed to produce reports in three formats: on screen (html), print or email (pdf), or raw data (Excel). | July 11, 2007 |
| Correspondence Module (CORR) | The Correspondence Module allows you to generate customized documents, with HSPnet data inserted, for distribution as Letters, memoranda, notices and forms. | Oct. 25, 2009 |
| Policy Access Level (PAL) | PAL provides a level of HSPnet access that addresses the needs of government, policy and coordinating organizations such as the BCAHC or Council of Ontario Universities. | Sept. 1, 2009 |
| Testing
HSPnet in your Computer and Network Environment | Instructions for sending emails from Adobe |
Sept. 16, 2005 |
| Sending PDF Files as an Email Attachment | Instructions for sending HSPnet forms, letters and report as PDF file attachments in an email |
June 30,2005 |
| PLACING AGENCY USERS (Placing Coordinator, Course Leader, Instructor, Student Administrator) | ||
| Placement Cycle Overview for Placing Agencies - Nursing | Overview of the steps to create and send placement requests for groups and preceptorships after cohorts have been setup | July 12, 2010 |
| Placement Cycle Overview for Placing Agencies - Individual Placements | Overview of the steps to create and send placement requests for individaul preceptorships after cohorts have been setup | July 7, 2009 |
| Placement Cycle Overview - For IRP Coordinators | Overview of the steps for IRP coordinator to create and send placement requests. | Feb. 4, 2008 |
| Activating Instructors Access for HSPnet | Placing Coordinators may create user ID’s for Instructors that have completed online orientation for using HSPnet. | Feb. 28, 2010 |
| HSPnet Overview for Instructors | This Overview is for Instructors that use all aspects of HSPnet to view their upcoming placement requests. | Feb 28, 2010 |
| Course Rotations | Course Rotations provide a way to offer two or more optional dates for a placement, typically during a single Term. |
June 30, 2009 |
| Linking Placements | Used to "link" two or more requests to indicate they should be considered together | Oct. 31, 2005 |
| Group Summary | The Groups Summary provides a set of views to support capacity and utilization management of instructor-led Groups and with resolution of Group scheduling conflicts. | May 13, 2010  |
| Group Shift Schedule | Provides a daily schedule of all Groups on a unit, allowing shift-by-shift scheduling of Day/Evening shifts, weekends, and other efforts to resolve scheduling group overlaps. | Feb. 20, 2008 |
| Receiving Agency Quicklist | Directions on how to create a "quick list" of the user's community of receiving agencies. | July 27, 2007 |
| View All Requests - Placing Agencies | Allows Placing Coordinators to view all requests when filtered on a specific destination. | Mar. 16, 2006 |
| The Call for Offers (CFO) Placement Cycle | Allows an educational program to send an open-ended request to a receiving site, who can then respond with one or more “Accepted” (available) offers to place students in different areas. | Oct 25, 2009 |
| Quick Entry Screen for Placing Coordinators (QES) | Provides the steps to enter students into HSPnet for programs with small numbers of students; extra placement opportunities within a cohort; or Placing Agencies that place students on behalf of another educational agency. | Feb. 18, 2009 |
| Multi-Destination (Split) Requests | Instructions for splitting a group across more than one destinations | Mar. 31, 2006 |
| Student Admin Overview | Provides instructions to Student Administrators who manage data entry. | Aug. 28, 2007 |
| Student Prerequisites | Guide on using SPRE to begin maintenance of student prerequisites online. | Sep. 15, 2006 |
| Faculty Prerequisites | Guide on using FPRE to begin maintenance of faculty/instructor prerequisites online | April 30, 2008 |
| Placements at Work | Identifying students when placed at their place of employment | Oct. 8, 2004 |
| Student Employee Tracker (SET) for Placing Agencies | Provides instructions on how Placing Coordinators respond to SET consent and release the student the student placement history. | Feb. 25, 2008 |
| RECEIVING AGENCY USERS (Receiving Coordinator, Destination Coordinator, Staff Administrator, Supervisor) | ||
| Receiving Coordinator Overview | Provides an overview of the steps required for Receiving Coordinators. | July 22, 2010 |
| Activating Destination Coordinators (DC’s) and Destinations | Receiving Coordinators may create user ID’s for Destination Coordinators that have completed their online or in-person training. | Jan 25, 2010 |
| HSPnet Overview for Destination Coordinators | An easy step by step review for Destination Coordinators | June 23, 2008 |
| Multiple Supervisors/Preceptors | Step by Step instructions on adding multiple supervisors/preceptors to a placement request | Sept. 9 2006 |
| Destination Profile | This Profile can be accessed by all users and can be updated by the Receiving Coordinator or Destination Coordinator, or by the Placing Coordinator if the Service/Destination is not using HSPnet. | Mar 22, 2010 |
| Quick Entry Screen (QES) for Receiving/Destination Coordinators | Allows RC's to enter a request into HSPnet on behalf of a Placing Agency program that is not using HSPnet. This enables the Receiving Agency to track all incoming placements in HSPnet, for inclusion in scheduling, reports, etc. | July 4, 2007 |
| Auto-Redirecting Requests | Special setup of HSPnet allows requests to bypass the RC through Auto-Redirecting the placement request to the Destination Coordinator | April 30, 2007 |
| Responding to a Call for Offers | The “Call for Offers” features allows an educational program to send an open-ended request to a receiving site, who can then respond with one or more “Accepted” (available) offers to place students in different areas. | April 8, 2009 |
| Student Employment Tracker for Receiving Coordinators | This guide provides instructions on how Receiving Coordinators (1) manage new staff applicants (2) enter SET consent to access placement history (3) create work referrals/placements. | June 30, 2009 |
| Student Employment Tracker for Destination Coordinator | This guide provides instructions on how Receiving Coordinators (1) manage new staff applicants (2) enter SET consent to access placement history (3) create work referrals/placements. | July 7, 2008 |
| STUDENT SERVICES - (Student Access to HSPnet) | ||
| Student Access to HSPnet | Students can access HSPnet in their province to view and print information about their upcoming placements, to communicate with key contacts, and to view or print placement details and schedules. | Jan 11, 2010 |
| Activating Student Access | Placing Coordinators or Student Administrators may create user ID’s for students, to enable access to information about their upcoming placements. | June 24, 2010 |
| Student Placement Request (PR) Selector | Educational programs may elect to allow students to access HSPnet for searching available PR’s (placement requests or offers with status of Accepted or Confirmed) and for saving ranked choices (1st choice, 2nd choice, etc.). Their choices can be used later to guide the assignment process, either during manual assignment in the worksheet, or via automated student matching. | Mar 22, 2010 |
| Automated Student Matching (ASM) | The process for assigning students can be streamlined through the ASM feature which assigns students to a placement based on student preferences (ranked choices). | Mar 23, 2010 |
| Site Selector for Students | Instuctions on (1) searching for placements for an upcoming course (2) selecting and ranking placements | Jan 25, 2010 |
| CONTENT SERVICES - (Affiliation Agreement Manager, Practice Education Guidelines, e-Orientation, e-Community) | ||
| Content Managers Guide to Affiliation Agreement Manager (AAM) | This guide provides the steps required for Content Managers in a Placing or Receiving Agency the ability to access/edit/accept Affiliation Agreement templates that have been added to HSPnet. | Oct. 30, 2007 |
| Content Managers Guide to Practice Education Guidelines (PEG) | This guide provides the steps required for Content Managers in a Placing or Receiving Agency the ability to access/edit/accept Practice Education templates that have been added to HSPnet. | Aug. 13, 2007 |
| Content Managers Guide to e-Orientation (eOPE) for Practice Education | This guide provides the steps required for to (1) login into HSPnet (2) Access/view eOPE topics (3) Assign a topic for a student or faculty for a receiving site. | Aug. 13, 2007 |
| Practice Education e-Community Tools | HSPnet e-Community Tools help users to describe themselves (interests, activities) in the Portfolio level of their online Staff profile, to identify which components of their online Profile they are willing to share with others, and to find other users in HSPnet with similar interests or activities for collaboration and information sharing. | May 15, 2008 |
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