Below is a list of Quick Reference Guides with detailed instructions for more complex enhancements. Click any link to open a PDF document.
- All Users
- Placing Agencies (Placing Coordinator, Course Leader, Instructor, Student Administrator)
- Receiving Agencies (Receiving Coordinator, Destination Coordinator, Staff Administrator, Supervisors)
- Student Access
- Content Managers
| ALL USERS | ||
| Activity Report Wizard | Allows users to generate customized reports of placement activities within their allowed view of HSPnet data. User-defined reports can then be saved for re-use or run as needed to produce reports in three formats: on screen (html), print or email (pdf), or raw data (Excel). | Jun. 30, 2011 |
| Advanced Schedule | The Advanced Schedule allows you to create and manage complex schedules for a placement, by splitting the placement into multiple destinations or time periods. | Jun. 25, 2011 |
| Correspondence Module (CORR) | The Correspondence Module allows you to generate customized documents, with HSPnet data inserted, for distribution as Letters, memoranda, notices and forms. | Aug. 15, 2010 |
| Custom Reports Queue | In addition to the many pre-defined reports in the Report Menu as appropriate for your user role, you may request a custom report from the HSPnet Support team. | Jun. 25, 2011 |
| Governing Organization Filter | Governing Organization filter allows you to narrow your view from all sites under a Receiving Agency (e.g. a region), to only those sites that are governed by a local agency or board of directors. | Jun. 1, 2011 |
| Individual Shift Schedule | Provides a daily schedule of all Individual placement on a unit, allowing shift-by-shift scheduling of Day/Evening shifts, weekends, and other efforts to resolve scheduling overlaps. | Aug 25, 2010 |
| Managing Site Instructors | An educational program may negotiate an arrangement with a receiving site to provide a site staff member to supervise an instructor-led group ("Site Instructor"), instead of assigning a Group Instructor from the Placing Agency. | Aug. 31, 2010 |
| Placement Summary | The Groups Summary screen provides a set of views to support capacity and utilization management of individual and group placements. | May 30, 2011 |
| Policy Access Level (PAL) | PAL provides a level of HSPnet access that addresses the needs of government, policy and coordinating organizations such as the BCAHC or Council of Ontario Universities. | Sept. 1, 2009 |
| Privacy & Security | An overview summary of the privacy and security of personal information in HSPnet | June 10, 2008 |
| Quick Start Guide for New Users | Instructions for all new users to access online HSPnet training prior to receiving user ID. | Sept 21, 2011  |
| Release of Student Number (MELS) to Receiving Sites | In provinces where the HSPnet consent form includes a provision for release of student number to receiving agencies, each site can enable this feature to include the school’s student number in the Access/Security Listing wizard. | Sept 30, 2011 |
| Security - Browser Setup for Cookies | If you receive a “timed out” message immediately after login, your browser did not accept the cookie and must be setup to allow this. |
Dec. 16, 2010 |
| Sending PDF Files as an Email Attachment | Instructions for sending HSPnet forms, letters and report as PDF file attachments in an email |
June 30, 2005 |
| Staff & Student File Uploads (Placing and Receiving Coordinators Only) | Files containing Student and Staff lists can now be uploaded via the encrypted HSPnet network, for review and processing by HSPnet Support. | Oct 31, 2009 |
| Use of Organizational Logos | Organizations are encouraged to increase the recognizability of their documents generated from HSPnet, by submitting their logo for use in Student consent forms, placement request forms (sent in PDF format to sites not using HSPnet), and customized correspondence such as letters and forms. | Dec. 5, 2009 |
| Welcome to HSPnet | Includes helpful Tips & Reminders |
Dec 31, 2009 |
| PLACING AGENCY USERS (Placing Coordinator, Course Leader, Instructor, Student Administrator) | ||
| Activating a Student User Account for Demonstration Purposes | Activating a “Demo” Student in HSPnet is recommended in limited situations, such as for demonstrating the student view or testing the student site selector. A Demo student account will also allow the Placing Coordinator to assist any students that require help with HSPnet features for students. | Dec 22, 2010 |
| Activating Instructor Access for HSPnet | Placing Coordinators may create user ID’s for Instructors that have completed online orientation for using HSPnet. | Aug 27, 2010 |
| Activating Student Access | Placing Coordinators or Student Administrators may create user ID’s for students, to enable access to information about their upcoming placements. | Sept 21, 2011  |
| Automated Student Matching (ASM) | The process for assigning students can be streamlined through the ASM feature which assigns students to a placement based on student preferences (ranked choices). | April 15th, 2011 |
| Course Rotations | Course Rotations provide a way to offer two or more optional dates for a placement, typically during a single Term. |
June 30, 2009 |
| Faculty Prerequisites | Guide on using FPRE to begin maintenance of faculty/instructor prerequisites online | Apr 30, 2008 |
| Group Shift Schedule | Provides a daily schedule of all Groups on a unit, allowing shift-by-shift scheduling of Day/Evening shifts, weekends, and other efforts to resolve scheduling group overlaps. | Jan 18, 2011 |
| HSPnet Overview for Instructors | This Overview is for Instructors that use all aspects of HSPnet to view their upcoming placement requests. | Aug. 01, 2011 |
| Managing Student Sections in Worksheets | Students can be allocated to sections in the Enrollment screen, as a way to categorize students according to geographical preferences, educational needs, or team assignments. |
Oct 18, 2011 |
| Placement Cycle Overview - For IRP Coordinators | Overview of the steps for IRP coordinator to create and send placement requests. | Feb. 4, 2008 |
| Placement Cycle Overview for Placing Agencies - Individual Placements | Overview of the steps to create and send placement requests for individual preceptorships after cohorts have been setup | June 1, 2011 |
| Placement Cycle Overview for Placing Agencies - Nursing | Overview of the steps to create and send placement requests for groups and preceptorships after cohorts have been setup. | Sept. 15, 2011 |
| Placements at Work | Identifying students when placed at their place of employment | Oct. 8, 2004 |
| Quick Entry Screen for Placing Coordinators (QES) | Provides the steps to enter students into HSPnet for programs with small numbers of students; extra placement opportunities within a cohort; or Placing Agencies that place students on behalf of another educational agency. | Feb. 18, 2009 |
| Receiving Agency Quicklist | Directions on how to create a "quick list" of the user's community of receiving agencies. | July 27, 2007 |
| Scheduled Correspondence | Placing Coordinators can setup a schedule for automatic generation of correspondence. | Apr 19, 2011 |
| Staff Recognition Tracker | Instructions for tracking internal recognition activities (by all agencies) or tracking external recognition of supervisors (Placing agencies) such as letters, certificates, or academic appointments. | Oct 24, 2011 |
| Student Activity Tracker | Instructions on setting up the Student Activity Tracker for your program allowing students to track their placement activities and hours and categorized them according to Activity Type. | June 1, 2011 |
| Student Admin Overview | Provides instructions to Student Administrators who manage data entry. | Aug. 28, 2007 |
| Student Employee Tracker (SET) for Placing Agencies | Provides instructions on how Placing Coordinators respond to SET consent and release the student the student placement history. | Feb. 25, 2008 |
| Student Placement Site Selector | Educational programs may elect to allow students to access HSPnet for searching available PR’s (placement requests or offers with status of Accepted or Confirmed) and for saving ranked choices (1st choice, 2nd choice, etc.). Their choices can be used later to guide the assignment process, either during manual assignment in the worksheet, or via automated student matching. | Aug 31, 2010 |
| Student Prerequisites | Guide on using SPRE to begin maintenance of student prerequisites online. | Mar 1, 2011 |
| The Call for Offers (CFO) Placement Cycle | Allows an educational program to send an open-ended request to a receiving site, who can then respond with one or more “Accepted” (available) offers to place students in different areas. | Oct 25, 2009 |
| RECEIVING AGENCY USERS (Receiving Coordinator, Destination Coordinator, Staff Administrator, Supervisor) | ||
| Activating Destination Coordinators (DC’s) and Destinations | Receiving Coordinators may create user ID’s for Destination Coordinators that have completed their online or in-person training. | Aug 27, 2010 |
| Destination Profile | This Profile can be accessed by all users and can be updated by the Receiving Coordinator or Destination Coordinator, or by the Placing Coordinator if the Service/Destination is not using HSPnet. | Mar 22, 2010 |
| HSPnet Overview for Destination Coordinators - CLASSIC | An easy step by step review for Destination Coordinators | June 23, 2008 |
| HSPnet Overview for Destination Coordinators - LITE | This guide explains the DC Welcome screen including messages from HSPnet and others, placement requests, reports, profiles and much more. | Aug 31, 2010 |
| Multiple Supervisors/Preceptors | Step by Step instructions on adding multiple supervisors/preceptors to a placement request | Sept. 9 2006 |
| Placement Cycle Overview for Receiving Coordinators | Provides an overview of the steps required for Receiving Coordinators. | June 1, 2011 |
| Quick Entry Screen (QES) for Receiving/Destination Coordinators | Allows RC's to enter a request into HSPnet on behalf of a Placing Agency program that is not using HSPnet. This enables the Receiving Agency to track all incoming placements in HSPnet, for inclusion in scheduling, reports, etc. | Dec. 11, 2011
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| Responding to a Call for Offers | The “Call for Offers” features allows an educational program to send an open-ended request to a receiving site, who can then respond with one or more “Accepted” (available) offers to place students in different areas. | April 8, 2009 |
| Staff Recognition Tracker | Instructions for tracking internal recognition activities (by all agencies) or tracking external recognition of supervisors (Placing agencies) such as letters, certificates, or academic appointments. | Oct 24, 2011 |
| Student Employment Tracker for Destination Coordinator | This guide provides instructions on how Receiving Coordinators (1) manage new staff applicants (2) enter SET consent to access placement history (3) create work referrals/placements. | July 7, 2008 |
| Student Employment Tracker for Receiving Coordinators | This guide provides instructions on how Receiving Coordinators (1) manage new staff applicants (2) enter SET consent to access placement history (3) create work referrals/placements. | June 30, 2009 |
| STUDENT SERVICES - (Student Access to HSPnet) | ||
| Student Access to HSPnet | Students can access HSPnet in their province to view and print information about their upcoming placements, to communicate with key contacts, and to view or print placement details and schedules. | June 30, 2010 |
| Student Guide - Student Activity Tracker | Detailed instructions for students required to track their placement activities and hours and categorize them according to Activity Type and Clinical Practice Codes. | June 1, 2011 |
| Student Guide: Student Site Selector | Instructions on (1) searching for placements for an upcoming course (2) selecting and ranking placements | Nov. 17, 2010 |
| CONTENT SERVICES - (Affiliation Agreement Manager, Practice Education Guidelines, e-Orientation, e-Community) | ||
| Content Managers Guide to Affiliation Agreement Manager (AAM) | This guide provides the steps required for Content Managers in a Placing or Receiving Agency the ability to access/edit/accept Affiliation Agreement templates that have been added to HSPnet. | Oct. 30, 2007 |
| Content Managers Guide to e-Orientation (eOPE) for Practice Education | This guide provides the steps required for to (1) login into HSPnet (2) Access/view eOPE topics (3) Assign a topic for a student or faculty for a receiving site. | Aug. 13, 2007 |
| Content Managers Guide to Practice Education Guidelines (PEG) | This guide provides the steps required for Content Managers in a Placing or Receiving Agency the ability to access/edit/accept Practice Education templates that have been added to HSPnet. | Aug. 13, 2007 |
| Practice Education e-Community Tools | HSPnet e-Community Tools help users to describe themselves (interests, activities) in the Portfolio level of their online Staff profile, to identify which components of their online Profile they are willing to share with others, and to find other users in HSPnet with similar interests or activities for collaboration and information sharing. | May 15, 2008 |
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