Privacy & Security Policies and Procedures

• HSPnet Policies on Privacy, Security and Data Access
• Policy Application Guide for HSPnet Consent

Student Consent Materials

Student Consent Form (Basic) Suitable for most programs Doesn't allow transfer of student data between collaborative programs No parent/guardian signature

Student Consent form for Transfer or Collaborative programs Recommended when students may start their educational program at one educational institution and finish at another.

Student Consent with Parent/Guardian Signature For students under 18 years of age.

Consent Handouts - To be distributed with consent forms 

Identified Purposes Handout

Staff Consent Materials

Materials for Instructors involved with Student Consent:

• Instructor Handout on Student Consent  - to assist instructors on answering questions on Student consent, e.g. if Student consent forms are collected during class

Materials for Schools using the HSPnet Faculty Prerequisites module (FPRE):

• Instructor/Faculty Consent Form - Consent Form for Use and Disclosure of Instructor Information
  
• Instructor/Faculty Consent Form with Contact information - Consent Form for Use and Disclosure of Instructor Information including contact information.
• Identified Purposes Handout for Instructors – handout to accompany Instructor consent form

Student/Employee Tracker (SET) Materials

• (SET) Consent – SET Student Consent   (Required by Receiving Agencies using the HSPnet SET module to track student applicants for employment)

Data Access Request Template

• Data Access Request Template for Data Stewardship Committee - this form is to document a request for access to HSPnet data consideration by the Data Stewardship Committee.

Privacy Impact Assessments

• Privacy Impact Assessment for HSPnet in BC
• Privacy Impact Assessment for HSPnet-SK - Final Draft March 31, 2007
• Privacy Impact Assessment for HSPnet-MB - draft updated June 30, 2006
• Privacy Impact Assessment for HSPnet-AB - Draft - Submitted to Alberta Office of the Information and Privacy Commissioner

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